External company guidelines

1. general

The aim of the external company guideline is to maintain safety and order on the company premises and in the company , as well as to avert hazards and ensure hygiene for safe production and safe products. General and company-specific rules are formulated and reference is made to the applicable Occupational Health and Safety Act and the associated regulations of the employers’ liability insurance association. Deviations from the external company guidelineare only validafter consultation and written confirmation by the commissioning companies ST/TT/SPT (hereinafter referred to as the client).
The external company guideline is part of the contract with the client and is therefore bindingly agreed.
The company carrying out the work (hereinafter referred to as the contractor) must instruct its employees or subcontractors commissioned by it on the content of the External Companies Directive.
In accordance with Section 2 of the Occupational Health and Safety Act and DGUV Regulation 1 Principles of Prevention, the Contractor must implement facilities, instructions and measures to prevent accidents at work that comply with the provisions of the accident prevention regulations and otherwise with the generally recognized safety and occupational health rules. Insofar as requirements are stipulatedin other legal regulations, in particular in occupational health and safety regulations, these remain unaffected.
A contact person (usually the person commissioning the work) is appointed for all questions relating to order processing for the work in the aforementioned companies.He or his representative is tasked with monitoring the work of the external companies with regard to compliance with hygiene regulations. This person shall coordinate the work processes in such a way that any possible mutual risk is avoided at all times . However, this does not release the supervisors of the external company from their responsibility for their own employees with regard to health and safety.
The person giving the order has the authority to issue instructions to the employees of the external company.

1.1 Work clothing/protective equipment
In principle, clean work clothing (including personal protective equipment), safety shoes and the prescribed hygiene clothing (hair protection, beard bandage) must be worn within the hygiene areas(see hygiene guidelines for further details). Pants must always cover the entire legs.
The contractor must provide its employees with the necessary personal protective equipment. Persons without the required protective equipment are generally not permitted to enter the company premises ( overalls may be provided) and may be expelledfrom the company premisesby the client in the event of non-compliance .
Any activity detrimental to industrial peace, order and the purpose of the work must be avoided within the company or on the company premises.

1.2 Hygiene guidelines/ eating, drinking/ smoking & alcohol ban
Employees of external companies working in the hygiene areas must recognize and implement the requirements of the hygiene guidelines for external companies. This includes the following:

Obligation to report (in accordance with the Infection Protection Act IfSG) infectious diseases (e.g. salmonella, hepatitis, gastrointestinal flu etc.) or open purulent/infectious wounds
No jewelry (incl. watches, wedding rings and piercings, artificial fingernails etc.) 0 if not removable Consult the contact person.
no private items in the production/logistics area.
No glass, no fragile objects, no wood, no small parts (stapler needles etc.) in production 0 Report breakage/splintering of objects in production!
Food and drinks (including chewing gum) may not be taken away or consumed – Water dispensers
are available in the hygiene area
Smoking/alcohol and drug ban on the entire company premises (designated
smoking areas) → Alcoholic or under the influence of drugs may not enter the company premises
(the subjective impression of impairment is sufficient at this point).
In the event of violations, the person concerned will be expelled from the company premises and barred from further
employment in our company.

1.3 Changing rooms / recreation rooms / storage rooms
Should individual provisions of these Terms and Conditions of Purchase be or become invalid or unenforceable, this shall not affect the validity of the remaining provisions.

1.4 Vehicles
The road traffic regulations apply throughout the company premises. Vehicles must be parked in the prescribed parking spaces outside the company premises (at ST) or in the designated visitor parking spaces on the premises (TT and SPT) (see plant overview plans). Driving or parking on the company premises is only permitted with the prior approval of the security service or the client
. The maximum speed on the company premises is 10 km/h.

1.5 Telephone use, film and photo recordings, laptop use
Sound and image recordings of any kind are prohibited on the entire factory premises. It is not permitted to take cell phones/smartphones into the production and logistics areas. If required, an in-house telephone can be made available for queries to your own company. Photos are to be provided by members of the company. If the use of a laptop / programming device is required for the execution of the order, this must be communicated to the client in writing in advance. If necessary, the client shall issue a written exemption.

1.6 Use of operating equipment and technical auxiliary materials
Unless expressly agreed otherwise in the contract, the use of any type of operating equipment (e.g. tools, industrial trucks of any kind, electrical equipment of any kind, climbing aids, etc.) and technical auxiliary materials (including lubricants) is prohibited in deviation from the client’s register of technical auxiliary materials. An exception must be assessed in advance by the workshop management. Only the contact person is authorized to grant a written exemption in individual cases after consultation with the workshop management.
Safety certificates and safety data sheets from the manufacturer must always be submitted for all non-registered lubricants. An NSF H1 registration is available for lubricants for which accidental contact with food cannot be ruled out.
The lubricants/technical additives used do not contain any allergens that require labeling: The client assumes no liability for the use of operating materials in violation of this regulation.

1.7 Safety signs / questions on occupational health and safety
The safety signs must be observed. If you are unsure about occupational health and safety issues, you can contact our occupational safety specialist (contact via contact person). If required, you can view the accident prevention regulations and other safety rules here.

1.8 Confidentiality
Files, drawings, documents, breaks, etc. may not be taken from the company and business premises, reproduced or made accessible to unauthorized persons without the permission of the management. The employees of external companies are obliged to maintain secrecy about all company and business secrets both during the duration of their work and after its termination. The obligation to confirm the general confidentiality obligation remains unaffected by this.

2 Carrying out the work

2.1 Entering the company premises / registration
Access to the company premises is exclusively via the security building (ST)/reception (TT, SPT). The hygiene briefing must be carried out first. Access to the ST/TT/SPT premises is only permitted with a visitor badge issued by the ST/TT/SPT security/reception. This pass must be worn visibly at all times and is non-transferable. Upon request by the contact person, the external company will receive an access chip from the security service/reception and acknowledge receipt. The first entry to the premises of the ST/TT/SPT companies must be accompanied by the contact person. Access is always via the reception (see plant overview plans) and then through the hygiene sluice.

2.2 Bringing in materials
Any necessary material/machinery shall be brought in in coordination with the contact person. The contractor bears sole responsibility for bringing in materials or machines. Material is always brought in via the goods delivery or goods delivery technology (see plant overview plans). Exceptions must be made in writing by the client.

2.3 Commencement of work
Employees of external companies are only permitted to enter and remain in those areas (rooms, halls, open spaces) that must be visited in order to carry out the work. Entering other areas of the company premises or the production building is prohibited.
The contractor is obliged to communicate with the contact person before commencing work so that the necessary safety measures can be taken in good time to avoid mutual endangerment. The defined safety measures must be documented. The following must be observed:

Identification of possible mutual hazards,
Coordination of safety measures (e.g. need for permits),
Informing the persons involved about defined safety measures,
If necessary, initiate shutdowns and releases of the machines/systems,
Check that agreed safety measures are adhered to for changing groups, e.g. next shift,
Preliminary safety inspections (ideally together with the occupational safety specialist)

The decommissioning/re-commissioning of alarm and signaling systems, electrical systems and other supply lines may only be carried out by the client’s authorized employees.

2.4 Testing of equipment
If equipment has to be put into operation on a trial basis without being able to apply the regulations applicable to normal operation, in particular because this is the only way to determine whether the equipment is in perfect condition in terms of safety or because a newly developed device or a device intended for export has to be tested, the special provisions of the following paragraphs apply.
The contractor must determine the necessary special safety measures and ensure that they are complied with. The employees involved in the testing must be competent, informed about the dangers associated with the work and familiar with the necessary safety measures. Instructions must be given on what to do in the event of irregularities or malfunctions.
During testing, danger areas must be marked and cordoned off if necessary (consult with contact person). Only those persons absolutely necessary for carrying out the test may be present in the danger zone. If exceptional hazards are to be expected, special escape routes must be provided and marked.
If the scope of the testing and the potential risk to employees in particular require it, the contractor must appoint a person who is responsible for planning, carrying out and monitoring the testing and the safety measures. The course of the trial, including its coordination, must also be specified in writing. Equipment may not be tested until the necessary measuring, safety and warning devices are operational and functional.

2.5 Completion of the work
The contact person must be informed when the work is completed. The contact person carries out a visual inspection of the work carried out (no acceptance) and checks whether the safety equipment concerned is working properly again and whether the work site has been left clean and tidy. Any remaining material is removed from the building after consultation with the contact person. All parts left behind – waste pieces of material, screws, rivets, planks, etc. – must be removed from the client’s premises by the contractor at his own expense (part of the order). Waste removal shall be carried out in accordance with the relevant regulations, e.g. waste containing oil and cleaning rags must be stored separately and treated as hazardous waste. Once all this has been done, the contractor’s employees leave the premises via the hygiene sluice and the gatehouse or reception. The security guard/reception checks whether the employees have received access chips and acknowledges their return. They are also removed from the visitor list.

2.6 Special instructions for construction work and assembly activities
Construction sites, excavations, pits, channels, floor openings, etc. must be adequately secured by the external company during the entire construction and assembly period. If the normal flow of traffic is obstructed, the danger zone must be indicated in good time by means of suitable signage.

2.7 Use of ladders, scaffolding and aerial work platforms
Ladders, scaffolding and aerial work platforms must comply with the applicable regulations and standards and may only be used as intended.
Modifications to scaffolding may only be carried out by authorized companies/authorities. Only faultless scaffolding material may be used. All scaffolding and aerial work platforms that are more than 2.00 m above the ground in accordance with DIN 12811 must have guardrails, intermediate guardrails and toe boards.

The stability of mobile scaffolding consisting of parts of tubular steel coupling scaffolding must be ensured by a sufficient width/height ratio (≤ 1:3 outdoors and ≥ 1:4 indoors or 12.00 m indoors and 8.00 m outdoors for simple mobile scaffolding). They must not be moved while people are on them. Rollers and stabilizers must be secured before accessing the scaffolding. Activities on scaffolding are prohibited while work is being carried out underneath it. In such cases, it must be agreed with the contact person when the work can be carried out. Exceptions to the above prohibition are completely enclosed scaffolding surfaces. Scaffolding, ladders and aerial work platforms on construction sites must be clearly marked with the owner’s name.

2.8 Roof work
Roofs without a load-bearing roof covering – e.g. glass roofs, corrugated asbestos-cement roofs – may only be walked on due to the risk of breakthrough.

2.9 Civil engineering work
Before starting civil engineering work, the contractor must obtain information from the relevant specialist departments about the location of live cables, water, gas and oxygen lines. The instructions given by these specialist departments
must be followed. Road closures must be coordinated with the client.

2.10 Dangerous lone working
Dangerous lone working is to be avoided as a matter of principle. If, as a result of an emergency or exceptional case, hazardous work is carried out by one person alone, the contractor must ensure supervision by means of suitable measures, such as short-term monitoring and a reporting system, in accordance with § 8 (2) BGV A1.

2.11 Work in confined spaces
Work in containers or confined spaces must be agreed with the client. Written permission must be obtained in advance. The contractor must take all necessary safety measures. Only approved electrical equipment may be used in confined spaces with increased electrical hazards. It is explicitly pointed out that ventilation with oxygen is prohibited.

2.12 Working in the travel area of crane systems
When working in the travel area of crane systems, the client must be informed of the type and scope of the work. Work may only begin after the work area has been secured in consultation with the client (e.g. locking the crane main switch, mechanical end stops).

2.13 Noise
The Noise and Vibration Occupational Health and Safety Ordinance (Lärm- und Vibrations-Arbeitsschutzverordnung – LärmVibrationsArbSchV) and the corresponding technical regulations apply when dealing with noise. If unavoidable noise pollution or hazards occur during the work, the contractor must draw attention to this in good time so that the appropriate measures (e.g. suitable working hours and use of personal protective equipment) can be determined.

2.14 Storage/workshop containers on construction sites
Storage containers and workshop containers are only permitted on the ST/TT/SPT company premises after consultation with the client. They must clearly bear the company name. The statutory provisions for such buildings must be complied with (ArbStättV, DIN 13782:2015). Overnight accommodation is not permitted in these containers.

2.15 Hot work
2.15.1 Permit for hot work
Welding, soldering, burning, hot gluing and drilling work as well as work in which sparks can occur (e.g. chiselling work) require written approval (permit for hot work) from the contact person. The contractor must provide the client with a suitable, responsible supervisor for the duration of the work and, if necessary, for the subsequent fire watch. Work may only begin after the safety guard has arrived. Fire extinguishers must always be kept to hand for all hot work.
Fire work in potentially explosive areas requires special consultation and may only be carried out with the written approval of the client after the explosion hazard has been eliminated.

2.15.2 Oxyfuel welding equipment
Acetylene and oxygen cylinders must be secured against falling over. When taking gas from a horizontal acetylene cylinder, the end of the cylinder must be marked red. Oxygen cylinders must not come into contact with oils and greases on the fittings. Gas cylinders must not be placed near pits. The stipulations made in the previous chapters must be observed.

2.15.3 Electric welding equipment
When operating electric welding equipment, ensure that flammable objects within a radius of 10 m are removed or covered with appropriate fire protection mats. When electric welding, make sure that the earth cable is only connected to the object to be welded and not to any other components. Closed clothing, protective gloves and a welding shield must be worn.

2.15.4 Grinding and cutting-off machines
Grinding and cutting-off work must be equipped with the necessary protective devices (handle, guard plate). They may only be fitted with wheels approved for the type of construction. Sparks are produced during grinding and cutting. Make sure that flammable objects within a radius of 10 m are removed or covered with appropriate fire protection mats. Closed clothing, safety goggles and hearing protection must be worn.

2.16 Handling hazardous substances
The bringing in/introduction of hazardous substances must be agreed with the client in advance. If hazardous substances are used, the relevant safety data sheets and operating instructions must be kept ready at the place of use and presented to the contact person without being asked before work commences. The instructions for handling and disposal listed there for the protection of people and the environment must be observed.
The Hazardous Substances Ordinance and the Water Resources Act apply to the handling of hazardous goods and working materials. The relevant hazard warnings and safety advice must be observed during storage, decanting, processing and disposal.
Hazardous substances (e.g. paint or varnish residues, solvents, oil) must never be disposed of in the sewage system, but must be recycled or disposed of in accordance with legal requirements.

2.17 Electrical equipment
The disconnection of electrical power, if necessary, must be requested from the contact person in good time so that appropriate arrangements can be made in good time. The power disconnection and
installation or assembly and disassembly of the protection may only be carried out by the client’s authorized representative.
The electrical construction site distribution boards used must be built in accordance with DIN EN 61439-4; VDE 0660-600-4 and be in a condition that complies with the regulations.
Emergency power generators must be earthed in accordance with the approval and only operated outdoors.

2.18 Use of machines, tools and company-owned equipment
2.18.1 Company-owned equipment
The use of company-owned equipment, machines, materials, etc. is only permitted with the approval of the client.

2.18.2 Operating equipment of external companies
The tools, machines, vehicles and equipment used must comply with the applicable regulations and standards and must be tested before they are operated.

2.18.3 Marking
Hazardous areas must be cordoned off by the contractor (in coordination with the contact person) and marked with the specified signs (in accordance with ARS A1.3).

2.19 What to do in the event of an accident
In the event of a serious accident, inform the emergency services immediately by calling (0)112. The accident site must be left unchanged if this allows people to be rescued. The provisions applicable to the client’s business regarding the reporting of accidents remain unaffected by this. In the event of accidents of any kind, the client must be informed immediately.

2.20 Fire alarm
If a fire breaks out, the fire department must be notified immediately from the nearest telephone using the emergency number. It is therefore always necessary to check where the nearest reporting point is before starting work.